Board Member FAQ: Collections Lawsuits

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A community association never wants to sue their members to collect unpaid assessments or HOA dues. But when informal efforts to collect those fees fail, your board members or staff may find themselves heading to court. Learn what to expect during collections lawsuits to make the most of your time in court.

While the exact procedure for a collections lawsuit will vary from state to state, you can count on certain things when you have to take a community association collections case to court.

Pre-Suit Notices

Many states require anyone trying to collect a debt to send out demand letters or notices before taking the matter to court. Among other things, these notices warn the people who owe you money that you will be filing a lawsuit if they don’t pay.

Choosing the Right Court

Where you file your collections lawsuit can be very important. Depending on your state, the court you need may be based on location, the kind of relief – like collections or eviction – or even how much money they can award. If you file in the wrong place, you may have to start over.

Service of Process

Once a lawsuit is filed, you have to “serve” the debtor (now the Defendant). Generally, this means someone has to physically hand a copy of the complaint to them. This may be easy when the people who owe you money live in your community. But, if your debtor has moved or passed away, it may be harder to track down where to send the paperwork.

Records Keeping

One of the best ways to speed the collections process along is to have clear records. If volunteers, staff, property managers or collections specialists like Equity Experts, have reached out to the debtor to try and collect unpaid HOA dues, make sure they keep a record. You should also give your collections specialists all the records regarding invoices, fees, interest, and past payments. All that will make it easier to prove the debt is owed.

Defenses

Your community member has the right to raise defenses – reasons why they shouldn’t have to pay the debt. This could include errors in invoicing, prior payments, or other technical issues. They do not include financial inability to pay.

Judgment

When the case is concluded, the court will enter a judgment saying how much the Defendant owes. Sometimes this will include a payment plan that spreads the expense over time. The judgment also gives your community association the right to use collections procedures to collect the debt out of the defendant’s assets.

A collections lawsuit is only one part of a longer collections process. Equity Experts can help you navigate the process and get your delinquent HOA fees paid. If you have outstanding accounts receivable, contact Equity Experts today to learn how we can help.

Board Member FAQ: Collecting HOA Dues After a Sale

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As a community association board member, you hope that your neighbors stay in your community for years. But sometimes, circumstances cause a member to sell a home and leave. If that member is behind on dues or assessments, that can leave your community holding the debt. You need to know where to turn to collect after the sale.

Members leave community associations for all kinds of reasons. They may have to relocate for a job. Maybe their families are growing and they need to expand. Or maybe they are hoping to avoid fees. When a sale happens while dues are outstanding, it can cause problems for a community association.

Collecting from the Selling Homeowner

If a sale is pending when a person is behind on their HOA dues, you may want to try to collect from the homeowner before he or she goes to closing. During the sales process, a title insurance company will investigate the state of any unpaid assessments. If there are unpaid dues, it could cause a buyer to renegotiate or even walk away from the sale. Because of this, a selling homeowner may be willing to resolve an outstanding claim to avoid problems during closing. This can sometimes be challenging if the resident moves out of state. The community association is best off working with a collections specialist to collect unpaid HOA dues before the sale is final.

Collecting from Co-Owners

If there is more than one person living in a home in your neighborhood, it could give you more options to collect your HOA assessment. Anyone who co-owns the property will most likely be covered by your community association’s rules. If you cannot collect from one owner, you can pursue another. This most often comes up with vacation properties, or in the case of divorce. When co-owners separate, they may agree on who is responsible to pay the debt. But if collection efforts with that party fall through, you may still be allowed to pursue a claim against the co-owner as well.

Collecting on an HOA Lien

As the collections process progresses, your community association may also have a claim against the property sold. Depending on your community association bylaws and local laws, unpaid assessments may create a lien on the home or condo. A lien protects your community association from the risk of unpaid assessments by filing a claim against the property. If a lien has been issued against a home or condo, the overdue assessment will be paid out of the proceeds of the sale of that property. Usually the seller’s mortgage and any home loans will be paid first. But a lien ensures that the community association gets its money before the seller is paid.

A sale can complicate the collections process and leave your community association holding an empty debt. Careful planning and proactive collections practices can make sure your assessments get paid, even after a sale. If your community association is facing collections problems, or you wish to have a plan in place in case your community faces an issue, contact Equity Experts to receive an expert’s assistance.

Board Member FAQ: Collecting Delinquent Community Association Dues

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In a perfect world, a community association would send out its annual assessment and all its members would happily pay their dues.

But when reality falls short of ideal, how do you deal with delinquent dues?

What do you need to do to collect unpaid assessments?

Not every community member is going to pay their dues on time. Sometimes, homeowners will feel the amount is excessive, or it doesn’t fit within their budget. But delinquent dues can send a community into financial crisis quickly. If your community association can’t collect the dues it needs, you won’t be able to maintain and repair its facilities.

So what can you do about it?

Check Your Bylaws

Before you begin collections, make sure you check the language in your bylaws and other governing documents. Most HOA foundational documents give the board of directors the right to take action against delinquent homeowners, but not all of them. You may need to amend your bylaws before you do anything else. For recommendations on this, email our team at [email protected].

Impose Late Fees & Interest

Consider adding late fees and interest to your annual homeowners assessment. If there is no penalty to paying a bill late, it often doesn’t get paid at all. Interest and late fees give your members a reason to pay on time: it saves them money.

Send Out Demand Letters

Before you can take any legal action against delinquent homeowners, you need to put them on notice. Send out letters to unpaid accounts that say:

  • The total amount due;
  • How late the payment is;
  • How much interest and late fees have been charged;
  • Warning of future collections efforts.

You may also want to offer a payment plan in the notice, giving your homeowners a way to get caught up over time. Some states may even require payment plan options, so make sure you check your local laws.

Get a Lien on the Delinquent Property

Your community association can also secure your interest in the property by getting a lien. This is a note in the public records that you are owed a specific amount of money. If a delinquent homeowner tries to sell the home, you get paid out of the value of the sale.

File a Lawsuit

If all your collections efforts fail, you can sue a delinquent community member for the past-due assessments, fees, and interest. How and when this is done depends on the law in your state. However, once you obtain a judgment, you can use it to get your money from the person’s income, bank accounts, and even tax returns.

If you are having trouble collecting unpaid community association dues, the experts at Equity Experts are here to help! Contact us at (877) 279-6977.

FAQ Delinquent HOA Dues

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In a perfect world, a homeowners association would send out its annual assessment and all its members would happily pay their HOA dues.

But when reality falls short of ideal, how do you deal with delinquent HOA dues?

What do you need to do to collect unpaid assessments?

Not every community member is going to pay their HOA dues on time. Sometimes, homeowners will feel the amount is excessive, or it doesn’t fit within their budget. But delinquent HOA dues can send a community into financial crisis quickly. If your condo association can’t collect the dues it needs, you won’t be able to maintain and repair its facilities.

So what can you do about it?

Check Your Bylaws

Before you begin collections, make sure you check the language in your bylaws and other governing documents. Most HOA foundational documents give the HOA board the right to take action against delinquent homeowners, but not all of them. You may need to amend your bylaws before you do anything else.

Impose Late Fees & Interest

Consider adding late fees and interest to your annual homeowners assessment. If there is no penalty to paying a bill late, it often doesn’t get paid at all. Interest and late fees give your members a reason to pay on time: it saves them money.

Send Out Demand Letters

Before you can take any legal action against delinquent homeowners, you need to put them on notice. Send out letters to unpaid accounts that say:

  • The total amount due;
  • How late the payment is;
  • How much interest and late fees have been charged;
  • Warning of future collections efforts.

You may also want to offer a payment plan in the notice, giving your homeowners a way to get caught up over time. Some states may even require payment plan options, so make sure you check your local laws.

Get a Lien on the Delinquent Property

Your homeowners association can also secure your interest in the property by getting a lien. This is a note in the public records that you are owed a specific amount of money. If a delinquent homeowner tries to sell the home, you get paid out of the value of the sale.

File a Lawsuit

If all your collections efforts fail, you can sue a delinquent community member for the past-due assessments, fees, and interest. How and when this is done depends on the law in your state. However, once you obtain a judgment, you can use it to get your money from the person’s income, bank accounts, and even tax returns.

When Foreclosure Is the Final Option

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Countless Americans face foreclosure when their lending institutions are unable to collect mortgage payments. In an ideal world, no one would ever face foreclosure – for any reason. But that world does not exist. Banks and other lenders foreclose on homes when owners default on their loans. Although relatively rare, association-initiated foreclosures are occasionally required to recover delinquent assessments.

It’s important to remember that homeowners choose where to live, and by choosing to live in a community like ours, they accept a legal responsibility to abide by established policies and meet their financial obligations to the association and their neighbors.

Association Budgets

Associations rely largely – many exclusively – on homeowner assessments to pay their bills, which can include landscaping, garbage pickup, pools, street lighting, and insurance. For condominiums and cooperatives, these costs include building maintenance, utilities, and amenities enjoyed by all residents.

You trust our board to develop realistic annual budgets. We base our assumptions on careful cost projections and anticipated income primarily from assessments. Our budgetary obligations do not change when some owners don’t pay their fair share. Common grounds still must be maintained. Garbage must be collected. Utilities and insurance premiums must be paid.

When homeowners are delinquent, their neighbors must make up the difference or services and amenities must be curtailed. The former is an issue of fairness; the latter can lessen the appeal of the community and erode property values.

Liens and Foreclosures

When an owner fails to respond to repeated attempts to collect the debt, the association can be left with little choice but to place a lien on the property. The magnitude of this decision requires an approach that is fair, reasonable and consistent and that complies with applicable laws, practices, and procedures set forth in the governing documents that guide our decision-making.

We believe homeowners facing foreclosure deserve a reasonable opportunity to appeal to the leaders of the association. Knowing that people occasionally face financial hardship—a lost job, for instance – we will try to work with homeowners to bring their accounts up to date.

Nobody wants to foreclose on a home – not a mortgage banker and certainly not our association.  However, the threat of foreclosure is often the only tangible leverage an association has to ensure fairness and shared responsibility. Without this option, many residents would simply choose to default on their obligation to their association and neighbors.  How many Americans would pay their taxes if the government had no means of enforcement?

With each additional delinquency, an association’s financial position can become increasingly precarious, a situation that is exacerbated in a depressed housing and economic climate.

Placing a lien on the property, with the ability to foreclose, is typically enough to get delinquent residents to meet their financial obligations to the community – without removing the owner from his or her home. When that fails, associations turn to the final – and unfortunate – option of foreclosure. 

We want you to know that we understand the magnitude of this decision and why it may occasionally be necessary.

Above all else, association leaders are responsible for sustaining the financial viability and stability of the association. As noted earlier, our budgetary obligations do not change when assessments aren’t paid. Services residents expect must be provided; the community must be maintained; bills must be paid; and our investments and property values must be protected.

Equity Experts is an established leader and innovator in the association collections industry–Please give us a call at 855-321-3973 to see how we can help your community recover delinquent funds!